Why companies should adopt cloud print

The lockdowns enforced during 2020 due to the pandemic, transformed the way many of us work, and consequently also impacted companies' policies all over the world. Four years later, many organizations have readopted their previous working schedules with employees going to the office, while others have leveraged the hybrid experience or even maintained full remote operations. This new scenario created the need for a digital transformation that is still ongoing. 

Digital transformation involves the integration of digital technology into all areas of a business, fundamentally changing how companies operate and deliver value to customers. This transformation is crucial for improving operational efficiency, enhancing customer experiences, and fostering innovation. 

One area of business operations that has been impacted by digital transformation is print management, with cloud-based solutions emerging as a key driver of efficiency and cost savings.  

According to the study: The Cloud Print Services Market Landscape, 2024: How cloud adoption is driving print infrastructure modernisation, released by Quocirca in May 2024, the market is rapidly evolving, with 69% of organizations already utilizing cloud print management solutions. This shift highlights the critical benefits of adopting cloud print services for enhancing business performance and reducing operational complexities.  

Still, several executives continue to question the effectiveness of adopting cloud print management, so here are a few reasons why they should be taking that shift more seriously. 

Embracing the Cloud for Print Management 

1. Cost efficiency and environmental benefits 

Traditional on-premise print management systems are resource-intensive, demanding significant investment in hardware, maintenance, and IT support. Cloud-based print management, on the other hand, offers a cost-effective alternative. It eliminates the need for multiple print servers, reduces energy consumption, and cuts down on the environmental impact. Companies can achieve substantial savings on hardware and operational costs, while also contributing to sustainability goals.   

2. Enhanced flexibility and scalability 

The dynamic nature of modern business environments necessitates solutions that can adapt quickly to changing needs. Cloud print services offer unparalleled flexibility, allowing businesses to scale their print infrastructure effortlessly. Whether it's accommodating a growing workforce or integrating new functionalities, cloud solutions like MyQ Roger provide the agility needed to stay ahead in a competitive market. 

3. Reduced IT burden 

Managing traditional print servers involves extensive IT resources to handle driver installations, device configurations, compliance, and security updates. Cloud print management significantly reduces this burden. According to Quocirca, 49% of organizations identified IT administration as a major challenge. By shifting to a cloud-based model, companies can free up their IT teams to focus on strategic initiatives rather than mundane administrative tasks. 

4.  Improved security 

While some organizations remain wary of cloud security, the reality is that cloud platforms often offer superior protection compared to on-premise systems. MyQ Roger, for example, is designed with robust security features, including GDPR compliance, secure login options, encryption, and secure storage. These features align with zero-trust architectures, ensuring that sensitive data is protected at all times. As security remains a top concern for 32% of businesses, the advanced security measures of cloud solutions can effectively mitigate these risks. 

5. Seamless integration and mobility 

The rise of hybrid work environments has made mobile accessibility a critical component of business operations. MyQ Roger excels in this area with its mobile-first approach, allowing users to manage print and scan workflows directly from their smartphones. This level of mobility ensures that employees can remain productive regardless of their location, making it an ideal solution for remote and on-the-go work scenarios.   

MyQ Roger: A Smart Workflow Assistant 

One tool that can be adopted as your ally in the digital transformation of your company is MyQ Roger. It goes beyond the traditional print management solution that we are used to finding in the market; it's a comprehensive workflow assistant designed to enhance productivity and efficiency. If you want to get a good overview of MyQ Roger, take a look at this video below with so much information about this product.   

Adopting cloud print solutions is no longer just an option but a necessity for businesses aiming to thrive in the digital age. The insights from Quocirca's report underscore the myriad benefits of cloud print services, from cost savings and scalability to enhanced security and reduced IT burden. MyQ Roger exemplifies these advantages, offering a cutting-edge solution that aligns with modern business needs. By embracing cloud print management, companies can not only streamline their operations but also pave the way for future innovation and growth.